1Personal information we receive and collect
Our product only functions for Google products, requiring a Google account for authentication and login. These product collect your email address for the first authentication in the application.
The authentication is done by Google default method. Without this authentication, our product will not function correctly, authentication can be revoked or withdrawn by the user at any time. Your email address will be utilized to activate your license and send a communication such as confirmation email and customer service updates.
2Payment data
When paying to subscribe to a service by Stripe. This service asks for your name, email and your credit card details. This allows us to collect Stripe service fees and send invoices to you.
Your credit card is transferred directly to Stripe payment processor and never passes through our servers. Stripe is an API technology that provides online payment processing and commerce solutions for Internet businesses and is used by companies like Amazon, Google.
When you email our support team with a question, we will retain that conversation and email address for future reference. All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
3Business data
Our products log data via Google Cloud Logging and database. The main purpose of logging is to improve the product and investigate bugs or abuse. The logged data mainly consists of which function has been called such as add-on was opened, license was activated. The data will not be used for any other commercial purpose.
4Google user data access
Our application accesses Google user data only as necessary to provide its core functionality. The types of data we access include:
- Google Forms content and responses
- Google Drive files (documents created or selected by the user)
- User email address
5How we use Google user data
We use Google user data strictly to provide the features of the application, including:
- Generating document / quiz / approval workflows based on Google Form responses
- Creating and managing documents in Google Drive
- Sending emails on behalf of the user
- Storing configuration and records
7Data storage & security
We store necessary application data securely using cloud infrastructure. We implement appropriate technical and organizational measures to protect data, including:
- Secure authentication (OAuth 2.0)
- Encrypted data transmission (HTTPS)
- Access control mechanisms
We do not store unnecessary Google user data.
8Data retention & deletion
We retain user data only as long as necessary to provide the service. Users may request deletion of their data at any time by request. Upon request, we will delete all associated user data within a reasonable timeframe.
10Permission and Google API Services
Our add-on uses Google APIs to transfer and receive information, which will adhere to Google API Services User Data policy. To facilitate our Services:
- To deliver the Services on our behalf
- To execute Service-related service
- To assist us in analyzing how our Services are used
Google Authentication scopes
Light Form
https://www.googleapis.com/auth/script.container.uiThis scope is used to display the addon sidebar within Google Formhttps://www.googleapis.com/auth/userinfo.emailThis scope is used to get your primary Google Account email addresshttps://www.googleapis.com/auth/script.external_requestThis scope is used to if license has been purchasedhttps://www.googleapis.com/auth/script.scriptappThis scope is used to create an “on submit” trigger, which counts responses and removes them as soon as the limit is met, also send email is enable the notificationhttps://www.googleapis.com/auth/gmail.sendThis scope is used to send emailhttps://www.googleapis.com/auth/bigqueryThis scope is used to check the license and form notification settingshttps://www.googleapis.com/auth/forms.currentonlyThis scope is used to access and edit the corresponding Google Form.
Light Mail Merge
https://www.googleapis.com/auth/script.container.uiThis scope is used to display the addon sidebar within Google Sheethttps://www.googleapis.com/auth/userinfo.emailThis scope is used to get your primary Google Account email addresshttps://www.googleapis.com/auth/script.external_requestThis scope is used to if license has been purchasedhttps://www.googleapis.com/auth/script.scriptappThis scope is used create the sheet when click “create management sheet”https://www.googleapis.com/auth/bigqueryThis scope is used to check the license and form notification settingshttps://www.googleapis.com/auth/calendarThis scope is used to send calendar eventhttps://www.googleapis.com/auth/spreadsheets.readonlyThis scope is used to access access and edit the corresponding Google Spreadsheetshttps://www.googleapis.com/auth/documentsThis scope is used to create quiz documenthttps://www.googleapis.com/auth/presentationsThis scope is used to read slide from user upload
Light Form Ranger
https://www.googleapis.com/auth/userinfo.emailThis scope is used to get your primary Google Account email addresshttps://www.googleapis.com/auth/script.container.uiThis scope is used to display the addon sidebar within Google Formhttps://www.googleapis.com/auth/script.external_requestThis scope is used to if license has been purchasedhttps://www.googleapis.com/auth/script.scriptappThis scope is used to create triggers that keep the form choices in sync with the sheet rangehttps://www.googleapis.com/auth/formsThis scope is used to access and edit the corresponding Google Formhttps://www.googleapis.com/auth/drive.fileThis scope is used to access the files that the user selects
Light Quiz
https://www.googleapis.com/auth/script.container.uiThis scope is used to display the add-on sidebar within Google Sheethttps://www.googleapis.com/auth/userinfo.emailThis scope is used to get your primary Google Account email addresshttps://www.googleapis.com/auth/script.external_requestThis scope is used to if license has been purchasedhttps://www.googleapis.com/auth/script.scriptappThis scope is used create the sheet when click “create management sheet”https://www.googleapis.com/auth/drive.fileThis scope is used to create quiz file and move to the corresponding folder.https://www.googleapis.com/auth/drive.readonlyThis scope is used to read the file which select form Google Picker.https://www.googleapis.com/auth/bigqueryThis scope is used to check the license and track the number of quizzes a user has generated.https://www.googleapis.com/auth/formsThis scope is used to create quiz forms
Light Workflow
https://www.googleapis.com/auth/script.container.uiUsed to display the add-on sidebar and configuration dialogs inside Google Forms™, allowing users to configure workflow rules and settings.https://www.googleapis.com/auth/userinfo.emailUsed to identify the user’s Google Account for license verification and to determine which user initiated a workflow action.https://www.googleapis.com/auth/script.external_requestUsed to communicate with external services, such as verifying the user’s license status and exporting documents through Google Drive API requests.https://www.googleapis.com/auth/script.scriptappUsed to create and manage installable triggers that automatically start the workflow when a form response is submitted.https://www.googleapis.com/auth/drive.fileUsed to create and manage files that the user selects or that are created by the application, such as approval forms and generated documents (e.g., quotes, certificates, or invoices).https://www.googleapis.com/auth/script.send_mailUsed to automatically send notification emails to reviewers or users when a workflow step is submitted, approved, or completed.https://www.googleapis.com/auth/formsUsed to create and configure dedicated approval forms that allow reviewers to perform approval or rejection actions.
11Security
We consider that it is important to assess the privacy risks before we collect, use, retain or disclose Personal Data. and we strive to use commercially acceptable means to safeguard it. However, no method of transmission over the internet, or electronic storage method is 100% secure and reliable, and we cannot assure its absolute security.
Kakou Nex will only Process Personal Data in the way described in its specific privacy notices or privacy policies and in accordance with any Informed Consent we may have obtained from the Data Subject.
If there are changes in your personal information, or if you no longer wish to utilize our services, you can delete or deactivate it by uninstalling our Google add-ons or by reaching out to us. We commit to responding to your request within 5 business days.
12Update of this privacy policy
As our business and the regulatory environment regularly change, this Privacy Policy may also change. You are thus invited to consult it on a regular basis.